Sample Rental Contract


This agreement is made between Que Syrah, a Brightfire Ventures, LLC concern, hereinafter “Management”, and
You, hereinafter “Renter”. Management agrees to rent to Renter the selected property at
41300 Berkswell Lane, Temecula, CA 92592 (hereinafter referred to as “rental”), under the following conditions:

CHECK-IN: Check in time is after 2:00 pm. Check out time is 11:00 am. Unless prior written approval by the Management is given, a ½ day additional rate will be charged for any unapproved check out after 12:00 pm.

DEPOSIT: 50% deposit of the rental cost + $99.00 property damage protection will be required within 48 hours of the reservation being made and rental agreement being signed.

CANCELLATIONS: (a) If the Property becomes unavailable to the Renter prior to occupancy, for any reason, Management agrees to refund the full amount paid to the date of cancellation, and Renter agrees to release any claims against Management. (b) For all rentals, this deposit is fully refundable (less a 5% transaction fee), if written notification of cancellation is received more than 60 days prior to arrival date. A 50% refund will be given with written cancellation received more than 30 days prior to arrival date, but less than 60 days. No refunds will be given for cancellations made within 30 days prior to arrival.

SECURITY DEPOSIT: A $1,500 security deposit is waived in lieu of property damage protection.

RENT: The balance of the rental cost (50% of total fees) is payable 30 days prior to arrival date. Payments may be made via credit card or by check.

MINIMUM AGE TO RENT: 25 years old to execute/sign rental agreement and an authorized signatory of the company.

HOLD OVER: Renter shall deliver possession of the residence in good order and repair to Management, upon termination of this agreement.

CLEANING: A cleaning fee of $275 will be required, as referenced in the “RENT” clause above.
• The cleaning fee includes laundry service for the towels and linens. Renter is required to leave the property in the same general condition that it was received in by making sure that the dishes are rinsed and put in the dishwasher, and the house is generally picked up and ready to be vacuumed, dusted and laundered.
• We prefer that furniture not be moved, but if you choose to move furniture around, a $50 per hour fee will be assessed, if it is not put back in the same spot.
• The Jacuzzi is very expensive to run, please turn it “OFF” when not in use so that the filtering system may continue to operate and maintain the spa heated and clean.

• Excessive cleaning charge will apply if the renter and guests do not practice basic cleaning habits; cleaning up accidental spills that can cause permanent stains to interior or exterior floors, furniture, bed linens, towels and walls. Carpets and flooring ARE NOT COVERED by the property damage protection. In the event of permanent damage to either, from red wine spills, vomit, bleach, markers, excessive dirt, or any other permanently staining materials will be fined $250 or the total cost to replace/repair damage, whichever is more. Bathroom and pool towels should not be used to clean up spills.
• Negligent and or inappropriate use of bath and pool towels resulting in permanent stains will be charged the cost of the replacement towels.
• Please place trash in the appropriate trash receptacles.
• We ask that common sense be used to minimize the potential of an excessive cleaning fee.
REPAIRS AND MAINTAINANCE: Repair and maintenance problems must be brought to Management's attention within 24 hours of occupancy or occurrence, or Renter will be held liable for all such damages or repairs. Appliance malfunctions or service requests will be responded to as quickly as possible. There will be no rebates or refunds issued to Renter for any reason, as every good faith effort is made to insure the property is maintained to highest standards. Management will not be responsible for any unauthorized expenses incurred by Renter or his/her guests. Costs of needless or unauthorized service will be charged as Excess Damage Cost against the credit card on file.
Maintenance responsibilities are as follows: Management: Electricity, water, septic, cable, and initial supplies (toilet paper, paper towels, dish soap, laundry detergent, hand soap, dishwasher detergent and garbage bags). Renter: extra cleaning fee (if Renter leaves Property messy or damaged, as described in this agreement). If any of the preceding charges are incurred, an Excess Damage Cost will be charged against the credit card on file up to 30 days after Departure Date pending final invoices and Notice of Claim from Management.

SUBLET: Renter may not sublet residence or assign this rental agreement without written consent of Management.

FIRE & CASUALTY: If residence becomes uninhabitable by reason of fire, explosion or by other casualty, Management may, at its option, terminate rental agreement or repair damages.

HOT TUB: The on-site hot tub is an optional amenity for guests. No one with heart conditions, other serious health conditions, and no one under the age of 14 should use it. Renter understands that use of the hot tub is at their own risk. Any damage to the hot tub resulting from spills, vomit, or excessive dirt requiring a full draining and cleaning service will result in a $250 fee or full-cost of the repairs, whichever is the greater of the two.

RIGHT OF ACCESS: Management shall have the right of access for repair and maintenance during reasonable hours. In the event of an emergency, Management or their representative may enter at any time to protect life and prevent damage to the property.

USE: Rental shall be used so as to comply with state, county and municipal laws and ordinances. Unless otherwise agreed upon in writing, day use is limited to a maximum of 30 individuals, which includes up to 24 overnight guests. Events open to people outside of the registered overnight guests (e.g. parties, weddings, receptions, reunions, etc.) ARE NOT PERMITTED. Unapproved Events held on-property and open to people outside of the 24 authorized overnight guests, will result in $1,000 fine or the cost of additional clean up and trash removal, whichever is more. The County of Riverside has an amplified noise ordinance that forbids amplified sound outdoors after 10 PM. Violation of this ordinance will result in a $1,000 fine AND responsibility for payment of any county-issued fines. A guest list of overnight guests may be requested by Management. All are invitees of the renter and will be held to the same rental conditions and standards as the renter in the use of the property.

Renter shall not use rental or permit it to be used for any disorderly or unlawful purposes, or in any manner so as to interfere with other neighbors’ quiet enjoyment of their residence. Any misuse described above shall result in the termination of the rental agreement, eviction and no refund of payments will be issued. Quiet hours (no audible sound outside of the house) are between 10:00 pm and 8:00 am and must be respected. Any excessive noise complaints by neighbors, police or other officials during Quiet Hours will result in a $250 fine.

PROPERTY LOSS: Management shall not be liable for damage to Renter’s personal property of any type, for any reason or cause whatsoever.

PETS: Animals, birds or pets of any kind shall not be permitted inside the rental unit at any time, unless the prior
written approval of Management has been obtained.

SMOKING: This is a NON-Smoking property. There is no smoking allowed indoors, on balconies or room patios. Smoking is ONLY allowed in designated areas outside on the rear lawn near the garage and away from the house. A $250 penalty AND the cost of clean up will be assessed for any trace of smoke left indoors, used cigarettes left on balconies, or any other smoking infractions.

DAMAGE REPAIR AND MISSING ITEMS: Property Damage Protection is required for all reservations. Management requires a valid Visa, Master Card, American Express or Discover Card number on file. (See below for credit card information). Renter acknowledges that Brightfire Ventures, LLC will charge Renter’s credit card for unintentional damage not covered by the Property Damage Protection insurance, damage beyond $1,500, and any intentional damage, theft, unauthorized pets, extensive cleaning required at check-out, smoking, exceeding occupancy or parking limits, and any other charges/policies in Management’s Rental Policies and Rental Agreement including any fines imposed on Management by the City, County, State as the result of violation of any law, ordinance, rule or regulation or any fines or cost levied against Renter or visitors of Renter (“Excess Damage Costs”), to the Rental Property and its contents. Renter will be notified of any Excess Damage Costs in writing. Any Excess Damage Costs will be also charged immediately to the Renter’s credit card. Renter, by signing below, assumes full responsibility for any items found to be missing and any damage due to misuse, negligence or action on Renter's or Renter’s visitors part, except in the case of normal wear-and tear reported to Management within 24 hours of Check- in.

INDEMNIFICATION: Renter releases Management from liability and agrees to indemnify Management against losses incurred by Management as a result of (a) Renter’s failure to fulfill any condition of this agreement (b) Any damage or injury happening in or about rental premises, to renter’s invitees or licensees or such person’s property; (c) Renter’s failure to comply with any requirements imposed by any governmental authority; and (d) any judgment, lien, fine or other encumbrance filed against Renter or Management, as a result of Renter’s action. Renter is encouraged to secure the appropriate travelers or vacation insurance and/or renter’s insurance.

LIABILITY AND DAMAGE: Renter agrees to defend, indemnify and hold Management harmless from any and all liability, claims, loss, property damage or expenses, arising by reason of any injury, death or damage sustained by any person, or to the property of any person, in or on the Property during the Term of this Agreement, including Renter, additional invitees or visitors of Renter, where such injury, death or damage is caused by a negligent or intentional act of Renter, additional renter or any of Renter’s visitors or invitees.

CASUALTY AND DESTRUCTION: (a) Should the Property be destroyed or rendered uninhabitable by an Act of God (including, but not limited to, hurricanes, storms, floods or fires), or by environmental disaster, or loss of utilities prior to occupancy by Renter, this Agreement shall become null and void, and all payments made hereunder shall be refunded to Renter. (b) Should the Property be destroyed or rendered uninhabitable as above during occupancy, reimbursement on a pro-rated basis will be negotiated between Renter and Management based on the following: No refund is due (or will be made) for inclement weather. It is recommended that Travel or Vacation Insurance is be obtained by Renter. Renter and parties listed above must comply with any mandatory evacuation order.

CAUSE FOR EVICTION: The Renter and all parties with the Renter will be subject to immediate eviction from the Property if the Renter or parties of the Renter violate any terms of this Agreement, including but not limited to, violation of the occupancy limits, pet provision, smoking, noise ordinance violations or parking. In the event of eviction from the Property, the Renter shall forfeit all amounts paid and there will be no refund of money.

ATTORNEY’S FEES AND COSTS: If Management employs the services of an attorney to enforce any conditions of this Agreement, to collect any amounts due, the eviction of the Renter, or because Renter takes any action to recover deposits not due, Renter shall be liable to Management for reasonable attorney's fees and costs incurred by Management.

SHORT-TERM RENTAL: It is expressly understood and agreed that this is a short-term vacation rental, and is not a lease or other long-term residential tenancy agreement. This Agreement is only for the licensed use of the Property for the stated Term. It creates no property rights in Guest and no rights to renewal or for recurring usage. This Agreement is also neither a Time-Share sale or a Plan of Time-Share Development, nor a Vacation Club.

FALSIFIED RESERVATIONS: Any reservation obtained under false pretense will be subject to forfeiture of Reservation Deposit and Final Balance, if paid, and such party will not be permitted to check in and/or will be subject to immediate eviction with the forfeiture of all amounts paid.

SUCCESSION, ASSIGNMENT: This Agreement is binding on, and the benefits inure to, the heirs and personal representatives of the parties. This Agreement or any rights hereunder, may not be assigned (in whole or in part) by Renter.

ENTIRE AGREEMENT: This agreement, any attached addendum, and/or attached Event Contract constitute the entire agreement between the parties and no oral statements shall be binding. It is the intention of the parties herein that if any of this rental agreement is invalid, for any reason, such invalidity shall not void the remainder of this rental agreement.

FAILURE of MANAGEMENT to ACT: Failure of Management to insist upon compliance with the terms of this agreement shall not constitute a waiver of any violation.

I have read the foregoing agreement and agree with its terms. By my signature below, I hereby authorize my credit card to be charged for unintentional damage not covered by the Property Damage Protection insurance, damage beyond $1,500, and any intentional damage, theft, occupancy after departure date or departure time, unauthorized pets, excessive cleaning required at check-out, smoking, exceeding occupancy or parking limits, and any other mentioned charges/policies in Management’s Rental Policies and Rental Agreement including any fines imposed on Management by City, County or State as the result of violation of any law, rules or regulations or any fines or costs levied for violations of any Covenants or Restrictions by Renter or visitors of Renter (“Excess Damage Costs”). My/our signature and initials on this Agreement bears witness to the fact that I/we have read and agree to the DAMAGE REPAIR AND MISSING ITEMS clause in this Agreement.

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